Administrative Assistant

  • Alajnabia
  • Jeddah Saudi Arabia
  • Jan 16, 2019
Full time Admin-Clerical

Job Description

Your responsibilities

Administrative Assistant :

Responsibilities & TasksPersonal Assistant Duties :


  • Assists the Management in assigned projects
  • Prepares different templates (Word, Excel, PowerPoint) if needed
  • Ensures a proper filing of contracts and documents
  • Ensures a professional organization of offices
  • Assists in preparation of reports, minutes and presentations
  • Prepares visitor information and ensures a proper welcome (information, registration, safety equipment etc.)
  • Manages communication of all types (receives and directs emails, conference calls, phone calls).
  • Organizes and prepares meetings / conferences.
  • Orders business cards in coordination with Admin GCC
  • Order and control Stationary for the plant
  • Ensure a clean, safe and organized office area.
  • Coordination and follow up with Cleaner.
  • Display and update KPIs & communication on the plant boards
  • Display and update company policies on the plant boards (despite HR policies)
  • Follow up with purchase for ordering of office furniture and other consumables
  • Coordination of Holiday Planning with Head of Departments
  • Help in organization of team work activities.
  • Assists the management for any other requested tasks


Receptionist Duties :


  • Courteously welcomes and assists all visitors and guide them
  • Manage all incoming and outgoing mails and packages. Ensures packages and mails are properly distributed, sent and delivered in a timely manner
  • Assist in photocopies, scanning, printing and faxing when needed.
  • Assists in coordination of on-site catering for meetings.
  • Assists to maintain conference room schedules and prepares conference rooms for meetings.
  • Answers and transfer calls to responsible employee
  • Prepares monthly listings, logs, and correspondence as assigned.
  • Assists with placing PPE (Personal Protective Equipment) for visitors
  • Maintains company car log of maintenance, tag information and keys
  • Performs other related duties as assigned.


Your competencies and qualifications


  • Bachelor degree
  • 2 to 3 years of work experience as an Administrative Assistant or an equivalent work experience.
  • Knowledge in Mathematics / Technology (industrial background is a plus)
  • Pleasure in dealing with people from all nationalities and cultures
  • Organizational talent and service oriented
  • Fluent written and oral English skills. Any other languages would be a plus.
  • Excellent computer skills (Excel, Power Point, Word)
  • Good communication skills


We offer


  • Working in a challenging environment with Personal development opportunities
  • Trainings and Support
  • Competitive compensation, medical insurance and other benefits


Required Nationality